Administrative Assistant-in Wheeler County
Company Name:
Oregon Health & Science University
Job Title
Administrative Assistant-in Wheeler County
Department
Purchasing
Location
MCW 2040
Work Unit Description
Work Schedule, Hours, FTE, Salary Range
Monday - Friday, 7:30 am - 4:00 pm; 1.0 FTE; Salary Range:$15.78-21.15/hr. Location: Wheeler County.
Functions/Duties of Position
This Administrative Assistant/Assistant Buyer based out of Wheeler County in the north central area of Oregon is responsible for the accurate placement of routine orders via fax, phone, or EDI methods. Duties include, expediting, processing of confirming orders, PO final closes, reviewing requisitions, communicating with Buyer staff, and internal OHSU customers. The Administrative Assistant/Assistant Buyer will coordinate with Buyers to process routine orders accurately and timely in accordance with Purchasing service level agreements.Key responsibilities include: Procurement Functions: Issues routine standard and blanket purchase orders for goods and services. Assists Buyer staff for finally closing PO's. Reviews pricing on requisitions and coordinates with Buyers to bring more value to OHSU. Customer Service: Assists Buyers to advise hospital and university staff about best purchasing practices; works on department's behalf to positively impact their budgets and increase their bottom line; helps to coordinate problem resolution efforts with customers, and payables staff. Communicates in a timely manner via phone and email with a diverse set of customers. Processes routine urgent purchase orders within two hours of receipt, and non-urgent purchase orders by the close of next business day as per our service level of agreement with internal OHSU customers. Upholds OHSU policies and departmental procedures. Builds relationships with customers and peers.Savings: Assists buying staff to seek cost savings whenever possible without compromising quality, with the goal of reaching--or exceeding--annual savings expectations. Tracks and communicate all savings to buying staff and provides documentation/backup as needed.
Job Requirements
Required:Clearly show on your application that you have two years of general office or secretarial experience; or an Associate''s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; or a Bachelor''s degree and one year general office or secretarial experience; or an equivalent combination of training and experience.- Demonstrated proficiency using spreadsheets, databases and word processing software.- Demonstrated strong problem solving and duty prioritization skills.- Demonstrated basic understanding of healthcare and purchasing terminology.- Demonstrated advanced customer service skills.Preferred:One year of Jr. Buyer or Assistant Buyer experience. Oracle Purchasing Module experience. CPM, CPPB or other applicable national procurement certification.
Additional Details
OHSU is an equal opportunity, affirmative action institution. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status. Applicants with disabilities can request reasonable accommodation by contacting the Affirmative Action and Equal Opportunity Department at .
How To Apply
Apply here online AND upload your resume.
Referral Bonus Eligible
Referral Bonus Amount
Drug Testable
NoEstimated Salary: $20 to $28 per hour based on qualifications.
Oregon Health & Science University
Job Title
Administrative Assistant-in Wheeler County
Department
Purchasing
Location
MCW 2040
Work Unit Description
Work Schedule, Hours, FTE, Salary Range
Monday - Friday, 7:30 am - 4:00 pm; 1.0 FTE; Salary Range:$15.78-21.15/hr. Location: Wheeler County.
Functions/Duties of Position
This Administrative Assistant/Assistant Buyer based out of Wheeler County in the north central area of Oregon is responsible for the accurate placement of routine orders via fax, phone, or EDI methods. Duties include, expediting, processing of confirming orders, PO final closes, reviewing requisitions, communicating with Buyer staff, and internal OHSU customers. The Administrative Assistant/Assistant Buyer will coordinate with Buyers to process routine orders accurately and timely in accordance with Purchasing service level agreements.Key responsibilities include: Procurement Functions: Issues routine standard and blanket purchase orders for goods and services. Assists Buyer staff for finally closing PO's. Reviews pricing on requisitions and coordinates with Buyers to bring more value to OHSU. Customer Service: Assists Buyers to advise hospital and university staff about best purchasing practices; works on department's behalf to positively impact their budgets and increase their bottom line; helps to coordinate problem resolution efforts with customers, and payables staff. Communicates in a timely manner via phone and email with a diverse set of customers. Processes routine urgent purchase orders within two hours of receipt, and non-urgent purchase orders by the close of next business day as per our service level of agreement with internal OHSU customers. Upholds OHSU policies and departmental procedures. Builds relationships with customers and peers.Savings: Assists buying staff to seek cost savings whenever possible without compromising quality, with the goal of reaching--or exceeding--annual savings expectations. Tracks and communicate all savings to buying staff and provides documentation/backup as needed.
Job Requirements
Required:Clearly show on your application that you have two years of general office or secretarial experience; or an Associate''s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; or a Bachelor''s degree and one year general office or secretarial experience; or an equivalent combination of training and experience.- Demonstrated proficiency using spreadsheets, databases and word processing software.- Demonstrated strong problem solving and duty prioritization skills.- Demonstrated basic understanding of healthcare and purchasing terminology.- Demonstrated advanced customer service skills.Preferred:One year of Jr. Buyer or Assistant Buyer experience. Oracle Purchasing Module experience. CPM, CPPB or other applicable national procurement certification.
Additional Details
OHSU is an equal opportunity, affirmative action institution. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status. Applicants with disabilities can request reasonable accommodation by contacting the Affirmative Action and Equal Opportunity Department at .
How To Apply
Apply here online AND upload your resume.
Referral Bonus Eligible
Referral Bonus Amount
Drug Testable
NoEstimated Salary: $20 to $28 per hour based on qualifications.
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