Construction Administrator
Portland, OR Portland, OR Full-time Full-time $22 - $26 an hour $22 - $26 an hour 8 days ago 8 days ago 8 days ago Service Department Administrator The Service Division Administrator is responsible for assisting the Service Manager and Supervisor in all aspects of the Service Department at Gores Construction, including invoicing / billing out jobs upon completion.
Additionally, responsible for creating and managing subcontracts for the Portland and Utah office, along with managing customer or subcontractor change orders.
Daily responsibilities include, scheduling, communication with customers, clerical work, billing, and project management.
Assist Upper Management of company with various business development tasks, marketing, company functions, and daily business duties Construction Service Department Administrator Responsibilities Included But Not Limited To:
Provide administrative support to Service Department, ownership, office staff, project managers, and other construction workeragement staff Answer incoming phone calls and respond to emails, letters, packages, etc.
Assist in creating Service Proposals and generating reports Prepare forms such as change orders, purchase orders, service agreements, and subcontracts for review and process through e signature platform upon approval Track labor and material costs to ensure on-budget completion and profitability Creating, maintaining, and storing job files Obtaining and organizing executed contract documents, lien releases, and permits Organizing and storing annual archives Providing administrative support as needed to field personnel Develop positive relationships with subcontractors, vendors, customers, and other external clients; respond to all inquiries/requests in a timely manner, and follow up until each issue is closed Managing all outbound and inbound related paperwork Maintaining office supply inventory and system updates Maintain strong relationship with Management companies via email communication and phone Provide excellent customer service to homeowners and customers Work with Upper Management on business development of the company.
T&M/Design Jobs Add job into Master Job List spreadsheet, set up job in QuickBooks, create physical job folder, invoice out jobs upon completion, track payments, follow up with past due invoices Enter receipts and invoices into QuickBooks Input Service Carpenter Logs into QuickBooks Retaining, stamping, and coding all bills and receipts for approval Filing invoices and receipts to be paid when due Manage subcontracts and insurance information Collect and organize W-9's and Certificates of Insurance (General liability and workers comp) Track sub invoices for progressive billing Set up new vendors in QuickBooks Maintenance Leads Track maintenance information from past jobs and follow up with past customers for potential maintenance work Assist in Service manpower/schedule Qualifications 1-2 years of construction office -related experience 2-3 years of administration experience 1-2 years Quick Books experience Excellent computer skills, including efficiency in Microsoft Office (Word, Excel, Outlook, Teams, SharePoint), Docusign, Dropbox Detail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environment Effective oral and written communication skills Skills in database management and record keeping Must be able to identify and resolve problems in a timely manner Must be able to gather and analyze information skillfully Additional Information Wage is $22-$26/hr depending on experience We pay 100% of employee's medical health coverage after 90 days of employment PTO and year-round employment Option to enroll in Simple IRA retirement plan ALL APPLICANTS MUST PASS A PRE-EMPLOYMENT DRUG SCREENING AND BACKGROUND CHECK HOW TO APPLY Applicants who are interested can complete any of the following:
Reply to this ad with your resume in either Word or PDF format using Service Administrator in the subject line.
Visit www.
goresinc.
com/careers to submit your resume or download an application.
For more information about Gores Construction visit our website at www.
goresinc.
com Job Type:
Full-time Pay:
$22.
00 - $26.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Portland, OR 97222:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Bookkeeping:
2 years (Required) Accounting:
1 year (Required) Microsoft Excel:
2 years (Required) QuickBooks:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Additionally, responsible for creating and managing subcontracts for the Portland and Utah office, along with managing customer or subcontractor change orders.
Daily responsibilities include, scheduling, communication with customers, clerical work, billing, and project management.
Assist Upper Management of company with various business development tasks, marketing, company functions, and daily business duties Construction Service Department Administrator Responsibilities Included But Not Limited To:
Provide administrative support to Service Department, ownership, office staff, project managers, and other construction workeragement staff Answer incoming phone calls and respond to emails, letters, packages, etc.
Assist in creating Service Proposals and generating reports Prepare forms such as change orders, purchase orders, service agreements, and subcontracts for review and process through e signature platform upon approval Track labor and material costs to ensure on-budget completion and profitability Creating, maintaining, and storing job files Obtaining and organizing executed contract documents, lien releases, and permits Organizing and storing annual archives Providing administrative support as needed to field personnel Develop positive relationships with subcontractors, vendors, customers, and other external clients; respond to all inquiries/requests in a timely manner, and follow up until each issue is closed Managing all outbound and inbound related paperwork Maintaining office supply inventory and system updates Maintain strong relationship with Management companies via email communication and phone Provide excellent customer service to homeowners and customers Work with Upper Management on business development of the company.
T&M/Design Jobs Add job into Master Job List spreadsheet, set up job in QuickBooks, create physical job folder, invoice out jobs upon completion, track payments, follow up with past due invoices Enter receipts and invoices into QuickBooks Input Service Carpenter Logs into QuickBooks Retaining, stamping, and coding all bills and receipts for approval Filing invoices and receipts to be paid when due Manage subcontracts and insurance information Collect and organize W-9's and Certificates of Insurance (General liability and workers comp) Track sub invoices for progressive billing Set up new vendors in QuickBooks Maintenance Leads Track maintenance information from past jobs and follow up with past customers for potential maintenance work Assist in Service manpower/schedule Qualifications 1-2 years of construction office -related experience 2-3 years of administration experience 1-2 years Quick Books experience Excellent computer skills, including efficiency in Microsoft Office (Word, Excel, Outlook, Teams, SharePoint), Docusign, Dropbox Detail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environment Effective oral and written communication skills Skills in database management and record keeping Must be able to identify and resolve problems in a timely manner Must be able to gather and analyze information skillfully Additional Information Wage is $22-$26/hr depending on experience We pay 100% of employee's medical health coverage after 90 days of employment PTO and year-round employment Option to enroll in Simple IRA retirement plan ALL APPLICANTS MUST PASS A PRE-EMPLOYMENT DRUG SCREENING AND BACKGROUND CHECK HOW TO APPLY Applicants who are interested can complete any of the following:
Reply to this ad with your resume in either Word or PDF format using Service Administrator in the subject line.
Visit www.
goresinc.
com/careers to submit your resume or download an application.
For more information about Gores Construction visit our website at www.
goresinc.
com Job Type:
Full-time Pay:
$22.
00 - $26.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Portland, OR 97222:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Bookkeeping:
2 years (Required) Accounting:
1 year (Required) Microsoft Excel:
2 years (Required) QuickBooks:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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