Program Support Assistant (OA)
Some of the duties and responsibilities of this position include (but are not limited to):
Provides primary administrative support for fellowships that are based at the VA, including Geriatric Medicine, Palliative Care, and Sleep Fellowships Provides complex administrative work essential to ensuring smooth operation of activities to maintain American College of Graduate Medical Education (ACGME) compliance and insure a functioning and successful program Coordinates the recruitment process for fellows on an annual basis Updates Electronic Residency Application Service (ERAS) software Establishes and coordinates reminders for fellows and faculty members to complete needed evaluations on rotations, clinic experiences, mentorship, scholarly works using email correspondence and/or evaluation software system Tracks all schedule and vacation requests and provide reports to Program Director Tracks, updates, and submits cost reports to Oregon Health Sciences University on all fellows at all rotations on a monthly basis Collaborates with Program Director to submit up-to-date information and reports on fellows in Accreditation Council for Graduate Medical Education (ACGME) database Perform other related duties as assigned Work Schedule:
Monday-Friday, 7:
30 am - 4:
00 pm Recruitment & Relocation Incentives:
Not authorized Financial Disclosure Report:
Not Required TYPING PROFICIENCY:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to- and essential for- satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. The Selective Placement Factor for this position is:
Do you possess experience in an administrative support position within a Healthcare or Higher Education organization? This experience must be reflected on your resume to receive credit for your response. In addition to the above, you must also possess at least one full year of specialized experience equivalent to the next lower grade level in federal service. Specialized experience is that which has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specific qualifying specialized experience for this position (which should be documented on your resume) is:
experience meeting or dealing with people to answer routine questions or give out routine information; drafting professional correspondence to outside organizations and/or individuals; and experience performing general clerical duties. Your answer will be verified against information provided on your resume. If your resume does not clearly support your response by addressing your work experience in detail you will be disqualified. You will be rated on the following Competencies as part of the assessment questionnaire for this position:
AccountabilityInformation ManagementProblem SolvingTechnical Competence IMPORTANT:
A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Provides primary administrative support for fellowships that are based at the VA, including Geriatric Medicine, Palliative Care, and Sleep Fellowships Provides complex administrative work essential to ensuring smooth operation of activities to maintain American College of Graduate Medical Education (ACGME) compliance and insure a functioning and successful program Coordinates the recruitment process for fellows on an annual basis Updates Electronic Residency Application Service (ERAS) software Establishes and coordinates reminders for fellows and faculty members to complete needed evaluations on rotations, clinic experiences, mentorship, scholarly works using email correspondence and/or evaluation software system Tracks all schedule and vacation requests and provide reports to Program Director Tracks, updates, and submits cost reports to Oregon Health Sciences University on all fellows at all rotations on a monthly basis Collaborates with Program Director to submit up-to-date information and reports on fellows in Accreditation Council for Graduate Medical Education (ACGME) database Perform other related duties as assigned Work Schedule:
Monday-Friday, 7:
30 am - 4:
00 pm Recruitment & Relocation Incentives:
Not authorized Financial Disclosure Report:
Not Required TYPING PROFICIENCY:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to- and essential for- satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. The Selective Placement Factor for this position is:
Do you possess experience in an administrative support position within a Healthcare or Higher Education organization? This experience must be reflected on your resume to receive credit for your response. In addition to the above, you must also possess at least one full year of specialized experience equivalent to the next lower grade level in federal service. Specialized experience is that which has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specific qualifying specialized experience for this position (which should be documented on your resume) is:
experience meeting or dealing with people to answer routine questions or give out routine information; drafting professional correspondence to outside organizations and/or individuals; and experience performing general clerical duties. Your answer will be verified against information provided on your resume. If your resume does not clearly support your response by addressing your work experience in detail you will be disqualified. You will be rated on the following Competencies as part of the assessment questionnaire for this position:
AccountabilityInformation ManagementProblem SolvingTechnical Competence IMPORTANT:
A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$46,156 to $59,999 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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