Executive Assistant / Office Manager

Molly Hartman

6721 Northeast 33rd Ave. / Portland, OR 97211

503.593.5203

missmolliez@yahoo.cm

 

HIGHLIGHT OF QUALIFICATIONS

  •  Excellent Communication skills (verbal and written).
  • Detail Oriented, Organized, Efficient, and Reliable.
  • Strong leadership and interpersonal skills.
  • Ability to learn quickly in a fast paced, ever-changing environment.
  • Advanced Mastery of MS Office Suite of Products, including MS Project and SharePoint.
  • Advanced Data Management Skills using MS Excel and Access.
  • PC troubleshooting and issue resolution skills.
  • Extensive internet research experience.

EMPLOYMENT HISTORY

XPO Logistics/XPO Truckload (formerly Con-way Enterprise Services and Con-way Truckload)  Executive Assistant – (05/12–Present)

Responsible for providing executive level assistance to the CEO, the VP of Operations and the VP of Tax and Development for Con-way Enterprise Services as well as the President of Con-way Truckload.  Responsible for managing special projects and timelines. Also responsible for creating databases, maintaining data files, extracting, analyzing and researching data, as well as preparing statistical reports and presentations.  Responsible for monitoring the budget, approving expenses and preparing financial reports.  Responsible for making travel arrangements, approving PTO, taking minutes, notarizing documents and developing administrative policies and procedures.  Responsible for supporting the Board, The Portland Leadership Team and the Finance and Administration Team.

Providence Health & ServicesData Specialist/Senior Administrative Assistant/Administrative Assistant III – (12/08–04/12)

Data Specialist – Infection Prevention

Responsible for gathering and analyzing clinical data for the Infection Prevention department.  Created and maintained program databases, analyzed and prepared statistical reports for NHSN and NDQI reporting.  Coordinated/managed special projects, maintained data files, and approved timecards.  Served as liaison to various departments within Providence Portland Medical Center as well as outside contacts.  Responsible for tracking and approving department expenses.  Responsible for supporting the Emergency Preparedness and Infection Prevention Committees as well as coordinating the Decontamination Team’s annual competencies. 

Senior Administrative Assistant – Strategic Management Services (Temporary Assignment) Responsible for managing/coordinating special projects for the Strategic Management Department.  Responsible for managing the Strategic Management SharePoint site.  Created/managed presentations for 46 project managers. Coordinated and co- facilitated departmental meetings and retreats. Provided executive level support to the Regional Directors of Strategic Implementation and Portfolios.  Responsible for ordering supplies, tracking expenses and approving timecards.  Provided technical assistance and customer service to project teams. Supported the Strategic Management Services Senior Leadership Team Committee.

Administrative Assistant III – Nursing Administration  (Temporary Assignment)

Responsible for managing/coordinating special projects for the Nursing Administration Department as well as administering the HeathStream Education Program.  Responsible for assigning educational modules, producing HealthStream reports, conducting data scrubs and troubleshooting assignment errors.  Responsible for designing and managing the Nursing Administration, Nursing Education and Regional Infection Control websites. Created/managed departmental databases and produced statistical reports and presentations for infection control. Coordinated and co-facilitated departmental meetings and retreats. Provided executive level support to the Directors of Critical Care/Cardiology and Medical/Surgical as well as the Nurse Manager for Infection Control. Responsible for tracking expenses and approving timecards.  Provided technical assistance and customer service to the Nursing Administration Department (designated Labor Dashboard super-user). 

Boly/Welch (ESCO)Benefit Technician (Temporary) – (07/08-11/08)

Responsible for administering the Employee Stock Option (ESOP), 401k and pension plans, extracting, analyzing and researching data, creating databases, conducting data scrubs, producing statistical reports and presentations.  Responsible for auditing employee pension files to ensure Federal and State compliances.  Provided customer assistance to pensioners and acted as liaison to various departments within ESCO.

Portland State UniversityStudent (Fulltime) – (09/04-06/08)

Obtained a Bachelors of Science in Social Science with a minor in Psychology.

Housing Authority of PortlandAdministrative Assistant/Office Manager  – (06/03-03/04)

Provided executive level assistance to the department of Housing and Community Services. Responsible for managing special projects and timelines. Created databases, extracted, analyzed and researched data, prepared statistical reports and presentations.  Planned, implemented, and departmental databases and produced statistical reports and coordinated the relocation of fifty Hope IV Staff from the Columbia Villa site to their new offices in North Portland.  Acted as liaison between housing contractors and the Housing Authority.   Responsible for monitoring the budget, approving expenses and preparing financial reports.  Provided technical assistance to the Housing Services Department (designated Yardi Property Management Software super-user). Assisted with grant proposals.  Audited program files to ensure Federal, State and Housing Authority of Portland compliances.  Developed administrative policies and procedures.  Supervised two union-represented support staff.

SKILLS AND ABILITIES

 

Desktop Environments: Windows, Mac

Software Applications:  MSOffice: Access, Excel, Lync, One Note, Outlook, PowerPoint, Publisher, Project, SharePoint, Skype, Visio, Word

HR/Accounting/Data Management Software:  Kronos, Oracle PeopleSoft, SAP

Clinical Software:  MedMined, STAR, Horizon Clinical and Cerner

Specialty/Miscellaneous: HealthStream, Concur, e-Procurement

 

EDUCATION 

BS in Social Science, minor in Psychology, Portland State University, Portland, OR (2008)

 

REFERENCES

 

Available upon Request

  • ID#: 93131
  • Location: Portland, OR , 97211

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